Every workflow your frontline depends on—unified, intelligent, and audit-ready.
Dive into the capabilities that power Scheduley. From secure onboarding to granular labor analytics, each module is purpose-built for multi-location teams who need precision without adding complexity.
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Frictionless onboarding with enterprise-grade control.
Scheduley handles every onboarding path—admins spinning up a new company, branch managers inviting teams, and employees joining via secure tokens. Firebase Auth powers secure sessions, while role-aware routing delivers each user to the right workspace instantly.
Outcomes
- Self-service company creation with automatic admin, branch, and employee records
- Role-based dashboards and permissions that limit data by branch, department, and seniority
- Persistent sessions with real-time revocation to satisfy compliance and audit trails
- Invite links with expiration, token validation, and automatic branch assignments
Key capabilities
- Admin, branch, and employee signup flows with validation and contextual copy
- Password strength checks, email verification, and single sign-on ready architecture
- Session listeners trigger immediate UI updates and redirects on auth changes
- Pending invite management with status tracking and resend capabilities
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Storyboard of three signup flows converging on the dashboard: admin creates company, branch manager accepts invite, employee uses token. Show success states, role-based redirect to respective dashboards, and security badges (encrypted, role safe).
Design, publish, and optimize schedules without the guesswork.
A weekly grid with drag-and-drop shifts, template libraries, and intelligent conflict detection keeps every location perfectly staffed. Managers can preview coverage, simulate labor costs, and collaborate in real time before publishing.
Outcomes
- Reusable templates for weeks, events, and seasonal demand
- Instant alerts for overlapping shifts, availability conflicts, and compliance violations
- Open shift marketplace with approval queues and employee notifications
- Publish/unpublish workflow with full audit history
Key capabilities
- Shift library with role, skill, and color tagging
- Side-by-side manager editing with optimistic UI feedback
- Availability overlays that pull directly from employee preferences
- Printable and exportable schedules for breakroom visibility
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Detailed mockup of the scheduling builder: template selector, drag handles, conflict toast, and coverage insights panel. Include multi-branch toggle and shift marketplace card waiting for approval.
GPS-validated punches feed live payroll-ready insights.
Mobile, kiosk, and desktop clock-ins sync through Firebase in real time. Geofencing, photo capture, PIN kiosks, and auto clock-out rules protect your margins while keeping the experience effortless for teams.
Outcomes
- Live attendance dashboard with on-time, late, and absent statuses
- Exception inbox for missed punches, out-of-bounds attempts, and overtime warnings
- Break policy enforcement with reminders and automatic deductions
- One-click exports to payroll with digital signatures
Key capabilities
- Geofences per branch with flexible radius and enforcement levels
- Device registration for kiosk mode with randomized PIN entry
- Timesheet edits logged with before/after records and approver notes
- Configurable pay periods (weekly, bi-weekly, semi-monthly, custom)
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Animated dashboard showing real-time punch map, active kiosk session, and exception timeline. Overlay callouts for geofence validation, missed punch approval, and payroll export button.
Automate PTO balances, requests, and approvals.
Custom policies, accrual rules, blackout dates, and multi-level approvals keep time off transparent for employees and predictable for managers. Approved requests sync to scheduling instantly, preventing conflicts before they happen.
Outcomes
- Real-time balance tracking with carryover and cap enforcement
- Configurable approval routing based on branch or role
- Calendar overlays showing who is out and why
- Automatic decline reasons with suggestions for alternate days
Key capabilities
- Request forms with attachment support and policy context
- Accrual scheduler (per period, anniversary, or hours worked)
- Manager dashboards for pending, approved, and declined requests
- Audit log capturing actions, notes, and notifications
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Two-pane view: employee requests PTO with balance preview, manager approves from queue while seeing team availability heatmap. Highlight policy alignment badge.
Empower swaps, covers, and giveaways with confidence.
Employees can request swaps, offer shifts to teammates, or pick up open slots. Skill and certification checks run instantly—only eligible teammates are notified. Managers approve with one tap, leaving a complete audit trail.
Outcomes
- Reduced manager intervention thanks to automated eligibility checks
- Transparent status tracking for requester, approver, and recipients
- Instant schedule refresh across web, mobile, and kiosk
- Finalized changes post to analytics and payroll automatically
Key capabilities
- Swap, give, and claim flows with customizable approval requirements
- Notification cadences with reminders and escalation
- Threaded messaging on each request for context
- Security rules that prevent unapproved swaps from impacting payroll
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Workflow illustration showing employee initiating swap, eligible teammates responding, manager approval screen, and final schedule update confirmation.
A 360° profile for every teammate.
Scheduley centralizes demographics, roles, certifications, availability, documents, and engagement history. Search, filter, and segment your workforce instantly across branches and tags.
Outcomes
- Dynamic directory with filters for branch, role, skills, and status
- Employee profiles linking schedule, time off, surveys, and time clock data
- Secure document storage with acknowledgement tracking
- Performance notes and coachable moments to build talent pipelines
Key capabilities
- Bulk import via CSV templates with validation feedback
- Role-based visibility that limits sensitive fields
- Archived employee view with reactivation flows
- Segment builder for announcements and surveys
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Profile split into tabs: Overview, Schedule, Time Clock, Documents, Surveys. Include chips for certifications, availability snapshot, and announcement acknowledgement timeline.
Replicate your best-run location everywhere.
Manage location details, geofences, invite links, and branch-level settings from one pane. Copy proven setups to new sites, then tailor operating parameters without starting from scratch.
Outcomes
- Branch templates with staffing requirements and geofence defaults
- Unique invite tokens to onboard new teams securely
- Location insights highlighting coverage, compliance, and engagement
- Centralized control with branch-level autonomy
Key capabilities
- Single dashboard to manage addresses, timezones, and operating hours
- Assign managers, closers, and custom roles per branch
- Geofence editor with map preview and accuracy meter
- Branch-level announcements and survey targeting
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Map-based interface with branch cards, invite link modal, and quick actions to duplicate or archive branches. Show geofence editor with radius slider.
Ask, learn, and act in real time.
Build surveys for availability, engagement, compliance attestations, or custom workflows. Mix question types, schedule launches, and monitor completions with per-branch filtering.
Outcomes
- Higher response rates with mobile-optimized layouts
- Actionable analytics down to question-level trends
- Automatic reminders and escalations for overdue responses
- Integrations with scheduling to adjust coverage based on feedback
Key capabilities
- Builder supporting multiple choice, scale, text, and file upload
- Segment delivery by role, branch, or custom tags
- Anon or named responses with permission controls
- Export results to CSV or forward to analytics dashboards
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Multi-step survey builder next to a live completion dashboard. Highlight question type palette, scheduling options, and analytics chart with response distribution.
Deliver critical updates and confirm understanding.
Create rich announcements with imagery, action buttons, and required acknowledgements. Target specific audiences and track exactly who viewed, clicked, or signed off.
Outcomes
- Faster adoption of new policies and playbooks
- Clear audit trail proving who received critical communications
- Multi-channel delivery across web, mobile, email, and kiosk
- Scheduled campaigns with auto-expiration and reminders
Key capabilities
- Drag-and-drop composer with carousel images and CTAs
- Audience targeting using roles, branches, tags, or custom segments
- Read receipt tracking and reminder sequences
- In-depth analytics by branch, role, and engagement
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Illustration of popup authoring canvas, mobile notification preview, and analytics dashboard with acknowledgement percentages.
Clarity for every layer of leadership.
Scheduley aggregates schedule health, attendance, labor cost, and engagement into configurable dashboards. Drill into branches or export polished reports for stakeholders.
Outcomes
- Real-time key metrics across coverage, overtime, and staffing risks
- Manager command center with action queues (approvals, surveys, popups)
- Custom report builder with saved views and scheduled delivery
- Forecasting charts to align staffing with historical demand
Key capabilities
- Interactive dashboards powered by Firebase and charting primitives
- Heatmaps for availability and utilization
- Export to CSV, PDF, and external BI tools
- Role-aware visibility with redacted data for limited roles
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Command center interface with KPI tiles, attention cards (pending approvals), and trend graphs. Include filters for date range, branch, and role.
Fine-tune the platform to match your policies.
Company-level settings control everything from time clock enforcement to notification cadences. Branch overrides let you adapt nuances without losing central governance.
Outcomes
- Consistent policy enforcement across every location
- Rapid adjustments to notification, geofence, and compliance rules
- Permission templates that scale as org charts evolve
- Audit-friendly logs of every configuration change
Key capabilities
- Time clock rules (grace periods, photo capture, kiosk restrictions)
- Notification center for email, SMS, push, and in-app
- Role + permission matrix editor
- Branding controls for colors, logos, and terminology
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Settings console with tabs for Time Clock, Notifications, Permissions, and Branding. Highlight toggles, sliders, and change history timeline.
Modern architecture that scales with your growth.
Built on Next.js 14, TypeScript, and Firebase, Scheduley delivers real-time collaboration, resilient offline experiences, and enterprise-grade security. Our modular design system keeps the UI fast, accessible, and consistent.
Outcomes
- Realtime updates via Firestore listeners across schedules, time clocks, and communications
- Role-aware data layer enforced through Firestore security rules
- Serverless infrastructure with automatic scaling and global CDN
- Observability stack with logging, error tracking, and health monitoring
Key capabilities
- Next.js App Router and React Server Components for performance
- Type-safe hooks and services with comprehensive error boundaries
- Modular UI built with Tailwind, Radix, and custom motion
- Extensible API layer ready for integrations (HRIS, payroll, BI)
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Architecture diagram showcasing Next.js front end, Firebase Auth, Firestore, Storage, and integration connectors (payroll, HRIS). Highlight security rules and real-time sync arrows between modules.
What rollout looks like with Scheduley.
A repeatable playbook gets you live fast. Your implementation manager guides setup, data import, and training while our automation handles the rest.
1. Configure
Set company policies, map branches, and import employees using our templated CSV or HRIS connector.
2. Launch
Run parallel schedules for a week, validate time clock flows, and communicate launch checklists via popups.
3. Optimize
Automate approvals, activate surveys, and layer analytics into leadership meetings for continuous improvement.
Security & compliance
SOC 2-ready controls, encrypted data at rest and in transit, fine-grained access, and full audit logs ensure you meet regulatory requirements without slowing down operations.
Scalability
Serverless infrastructure and real-time listeners keep performance consistent from ten employees to ten thousand, across unlimited branches.
Extensibility
Modular services and forthcoming APIs let you plug Scheduley into payroll, HRIS, learning systems, and BI workflows.
Experience the depth of Scheduley in your environment.
Spin up a trial, invite your leadership team, and pressure-test every workflow—from time-off approvals to dashboard insights.